FAQ's

1. How can I reduce my outsourced print costs?

After an Account Manager print/copy audit many of our clients have been surprised with the amount of print material that they outsource, which can add up to a considerable amounts of money. Graphic Arts clients are now using their bizhub devices for what used to be expensive proofing prints for customer sign off and matching. In addition to this many are producing client creative at the agency, rather than outsourcing which in turn reduces costs.

The Konica Minolta bizhub colour multi-functional range caters for all business needs, but its not just the colour material that customers are wanting to bring in-house. We are also finding many customers from the education sector and corporate world implementing production devices such as the bizhub 1050 and bizhub C6500. This eliminates the outsourcing of colour and/or black and white booklets, newsletters and other publications at a regular frequency.

The options to bring material in-house and save on money are very real with the Konica Minolta range of bizhub devices.

Many of our clients now print much of the outsourced material in-house. Booklets, invitations, training manuals, newsletters, posters, and proposals are all easy to produce.

2. Can I afford to move from Black and White to colour?

 Yes. There has been a strong shift in all markets from black & white to colour printing. There are a number of reasons for this.

• Retention of information is better in colour, so customers read and take in the important information pieces. Ideal for proposals, bids, direct marketing and training material.
• Documents look more professional. Many of our customers work in very competitive environments, therefore presentation is such an important part of their winning and retaining of business.
• The cost of colour has often been perceived as high, but over the last five years the cost of colour solutions and the printing costs of colour has reduced significantly. Konica Minolta has a strong research and development team that is always looking at new cost effective ways of printing and copying material. So overall costs are not what they used to be a few years back.
• With the extensive range of colour solutions Konica Minolta can cater for all business needs, from an entry-level colour machine to production printing solution.
• Konica Minolta provides the flexibility to turn on and off the ability to print and copy in colour. Through security codes we can allow specific people or groups access to colour such as Marketing departments. This significantly controls colour costs and usage.

3. Managing our network is a headache, how can I improve this?

The Konica Minolta bizhub printer/copier range is truly compatible.

Nowadays printers and multifunctional devices are equipped with ever more features and functions. As a result they are more comprehensively integrated into the PC and network environment. While on the one hand offering virtually unlimited communication capabilities – multifunctionality, on the other hand requires increased levels of network administration and user support. In many cases inadequately adapted automation routines make tasks even more difficult and time-consuming than they should be.

Consequently, most IT managers and network administrators are inundated with jobs that the users they support can rarely accomplish on their own, either because they do not know how or because the system structure doesn’t let them. Often administrators find that they have no time for the work they should be doing because they spend too much time administrating individual devices within the company network, often repeating the same configuration procedures over and over again.

Not so, however, with the bizhub generation of office multifunctional devices from Konica Minolta. The innovative bizhub technology comes with an array of features and a generous range of software tools able to facilitate, improve and automate the network integration and administration of the bizhub multifunctional devices.

Administration? Simple and straightforward.

With the beginning of the bizhub era – administration, management and monitoring of the multifunctional devices in your company network are no longer a time-consuming tasks. With the software suite, general management networked systems, their efficient administration, convenient set-up and configuration and central print job management are easy and straightforward. Much faster and more flexible than ever before. To ensure the complete independence of specific operating systems and easier access to individual applications, PageScope interacts with standard Internet browsers. In other words, any bizhub within the network can be monitored and administrated from any PC.

4. Can I scan documents and send to multiple people via email?

Yes, and the Konica Minolta bizhub range is world leading in the scanning and distribution of documents. The Konica Minolta range of machines can scan documents and sent to multiple emails, up to 2000 addresses and 100 group emails.

Konica Minolta is unique in the fact that it can save and send the scanned files in multiple file types such as compact PDF, PDF, Tiff or jpg depending on the business need. Addresses are easily entered and saved on the machine so each time documents need to be sent the address is one touch away from emailing.

Our customers who need to scan board reports, letter, accounts, training manuals and minutes find our scanning functions a dream. People can be grouped together, so all the Finance team receive the scanned document rather than selecting each individual, this provides efficiency and greater productivity.

As well as the ability to send to multiple people and groups documents have numerous ways in how they are saved and stored. Konica Minolta have an extensive range of scanning options allowing our customers to move information in any way that fits their workflow: Scan-to-Email, Scan-to-FTP, Scan-to-SMB (Scan-to-Desktop), Scan-to-HDD (Scan-to-User Box).

For example the bizhub C451 from Konica Minolta is very unique as this solution (as with many others) allows our customers to store, share, access documents in secure mailboxes on the built-in 40 GB hard drive -- up to 1,000 User Boxes, up to 9,000 total pages of data. This has come about through Konica Minolta working very closely with IT Managers and identifying what works with their network structure, storage and distribution needs.

5. How can I control access and usage of printing between our various departments?

Konica Minolta has a range of solutions to control the access and usage of printing. Konica Minolta through the unique bizhub platform has an inbuilt security and cost accounting solution. The bizhub range allows security setting to be entered on the machines that mean only certain people can print, or have access to colour. The designated people have a security pin that allows access.

Many companys have numerous departments and it can be difficult to identify which department are using the machine more and the associated costs. Konica Minolta can set up each department with its own department code so when they copy, scan or print an account tally is produced for management to view.

Konica Minolta has a range of solutions that have been used for many years now outside of the bizhub range. The solutions range from swipe card solutions to pin number access using an externally mounted devise. The solutions identify who is using the machine, the type of printing or copying they are doing as well as monthly reports on usage in order to understand usage.

Many of our professional services customers such as architects and engineers need to identify the associated costs for projects so the Konica Minolta cost accounting solutions provide exact accuracy, which then can be forwarded to the clients invoice. The cost accounting solution provide true transparent costs so both the service provider and customers are satisfied.